Complete User Interface Guide

Overview

Preparebuddy.com provides a comprehensive web-based interface for all assessment and evaluation needs. This guide covers all GUI features available through your web browser - no technical knowledge or API usage required.

Dashboard Navigation

Main Dashboard

After logging in, you'll see your personalized dashboard with:

1. Quick Actions Panel
2. Create New Assessment
3. View Recent Activity
4. Access Analytics

5. Manage Organizations

6. Navigation Menu

7. Student Journey: Career discovery, language mastery, academic excellence
8. For Institutions: AI assessment solutions, institute management
9. Platform Solutions: Create & generate, analytics & insights

10. My Workspace: Personal dashboard and tools

11. Status Indicators

12. Active assessments
13. Pending evaluations
14. System notifications
15. Progress tracking

User Role Interfaces

Student Interface

Access: Available after login for student accounts

Key Features: - Test Taking Interface: Take assigned exams with interactive question navigation - Progress Tracking: View your performance across all test types - Practice Mode: Access practice tests for IELTS, TOEFL, GMAT, GRE, SAT - Results Dashboard: Detailed scoring and analytics for completed tests - Study Plans: Personalized study plans with progress tracking

How to Take a Test: 1. Navigate to My Workspace → Assigned Exams 2. Click on any assigned test 3. Review test instructions and time limits 4. Click Start Test 5. Use the navigation panel to move between questions 6. Submit your test when complete 7. View results and feedback immediately

Teacher/Instructor Interface

Access: Available for users with Teacher or Examiner roles

Key Features: - Assessment Creation: Create essays, research papers, case studies, reflections - Teacher Feedback Evaluation: Upload and analyze teacher feedback using AI - Rubric Management: Create and customize evaluation rubrics - Student Progress Monitoring: Track individual and class performance - Batch Processing: Evaluate multiple submissions simultaneously

How to Create an Assessment: 1. Go to Assessment Dashboard 2. Click Create New Assessment 3. Choose assessment type (Essay, Research Paper, Case Study, etc.) 4. Fill in assessment details: - Title and description - Instructions for students - Deadline and duration - Grading rubric 5. Assign to students or classes 6. Publish the assessment

How to Evaluate Teacher Feedback: 1. Navigate to Teacher Evaluation section 2. Click Upload Feedback 3. Select files (PDF, DOCX) or paste text directly 4. Choose appropriate rubric 5. Click Analyze with AI 6. Review AI analysis and scores 7. Generate and download detailed reports

Organization Administrator Interface

Access: Available for users with Admin or Organization Admin roles

Key Features: - Organization Management: Manage branches, departments, and hierarchy - User Management: Add, edit, and manage user accounts and roles - Course Management: Create courses and manage enrollments - Batch Assignment: Assign tests to groups of students - Billing and Invoicing: Manage payments and generate invoices - Institution Analytics: Comprehensive performance dashboards

How to Add New Users: 1. Access Organization Dashboard 2. Click User Management → Add New User 3. Fill in user details: - Name and contact information - Role assignment (Student, Teacher, Admin) - Organization/department assignment 4. Set permissions and access levels 5. Send invitation email 6. User receives email with login instructions

How to Create Course Enrollments: 1. Go to Course Management 2. Click Create New Course 3. Set course details: - Course name and description - Duration and schedule - Assigned instructors - Student capacity 4. Add students individually or via bulk upload 5. Configure assessment schedules 6. Activate the course

System Administrator Interface

Access: Available for Super Admin users only

Key Features: - System Metrics Dashboard: Monitor platform performance - Test Pool Management: Manage standardized test questions - Quality Control: Review and approve content - Global Analytics: Cross-organization performance analysis - Security Monitoring: User activity and security alerts

Module-Specific Interfaces

Assessment Module

Creating Different Assessment Types

Essay Assessments: 1. Assessment Dashboard → Create Assessment → Essay 2. Set topic and word count requirements 3. Configure evaluation criteria 4. Set deadline and submission format 5. Assign to students and publish

Research Paper Assessments: 1. Choose Research Paper template 2. Define research requirements and citation style 3. Set milestone deadlines 4. Configure peer review options 5. Enable plagiarism checking

Case Study Assessments: 1. Select Case Study format 2. Upload case study materials 3. Define analysis requirements 4. Set evaluation rubric 5. Configure group or individual submission

Batch Evaluation Workflow

Step 1: Prepare Files - Organize teacher feedback files (PDF, DOCX) - Ensure consistent naming convention - Verify file readability

Step 2: Create Batch 1. Go to Batch Evaluation section 2. Click Create New Batch 3. Name your batch evaluation 4. Select appropriate rubric 5. Upload files using drag-and-drop interface

Step 3: Configure Evaluation - Set evaluation focus and criteria - Choose AI analysis parameters - Configure quality thresholds - Set notification preferences

Step 4: Monitor Progress - View real-time processing status - Check individual evaluation completion - Monitor quality scores and flags

Step 5: Review Results - Access comprehensive analytics - Download individual evaluation reports - Generate summary reports for administration - Export data in multiple formats (PDF, Word, Excel)

QBank Module

Interactive Quiz Interface

Taking Quizzes: 1. Navigate to assigned quiz from dashboard 2. Review instructions and time limits 3. Use question navigation panel: - Jump to any question - Mark questions for review - Track answered vs. unanswered 4. Submit quiz when complete

Creating Custom Exams: 1. Go to Custom Exam Creator 2. Set exam parameters: - Number of questions - Time limits - Question categories - Difficulty levels 3. Configure question selection method 4. Add custom instructions 5. Publish and assign to students

Shareable Exams

Creating Public Exams: 1. Access Shareable Exams section 2. Create exam with public access settings 3. Generate shareable link 4. Configure registration requirements 5. Monitor public submissions

Language Tests Module

Standardized Test Interface

IELTS Test Taking: 1. Select IELTS from dashboard 2. Choose full test or practice sections: - Listening (with audio playback) - Reading (interactive passages) - Writing (essay editor with word count) - Speaking (audio recording interface) 3. Navigate between sections 4. Submit and receive immediate scoring

Institute Management Dashboard: 1. Access Institute Dashboard 2. Manage student enrollments: - Add students individually or via CSV - Set course schedules - Assign test packages 3. Monitor student progress 4. Generate performance reports 5. Handle billing and payments

AI Test Generation

Creating Custom Tests: 1. Go to AI Test Generator 2. Describe test requirements in natural language 3. AI generates questions based on parameters 4. Review and edit generated content 5. Publish for student use

Psychometrics Module

Personality Assessments

Taking Psychological Tests: 1. Browse available assessments 2. Select appropriate test type 3. Complete questionnaire interface 4. Submit responses 5. View detailed personality analysis

Advanced GUI Features

Analytics and Reporting

Performance Dashboards

Student Analytics: - Individual performance tracking - Progress over time visualization - Comparative analysis with peers - Strength and weakness identification

Teacher Analytics: - Feedback quality metrics - Consistency analysis - Performance trends - Improvement recommendations

Institutional Analytics: - Organization-wide performance - Department comparisons - Course effectiveness analysis - Resource utilization metrics

Report Generation

1. Access Analytics section
2. Select report type and parameters
3. Choose date range and filters
4. Generate report (PDF, Word, Excel)
5. Download or email reports
6. Schedule automatic report delivery

File Management

Upload Interface

• Drag and Drop: Simply drag files onto upload areas
• Bulk Upload: Select multiple files simultaneously
• Progress Tracking: Monitor upload progress in real-time
• File Validation: Automatic format and size checking
• Error Handling: Clear error messages and retry options

Supported Formats

• Documents: PDF, DOCX, DOC, TXT, RTF
• Images: JPG, PNG, GIF for visual assessments
• Audio: MP3, WAV for language test recordings
• Spreadsheets: CSV, XLSX for bulk data import

Communication Features

Notification System

In-App Notifications: - Real-time updates on assessment completion - System maintenance announcements - New feature notifications - Security alerts

Email Integration: - Automatic email notifications for assignments - Report delivery via email - Invitation management - Reminder systems

Messaging and Collaboration

• Internal Messaging: Communicate with team members
• Comment System: Add notes to assessments and evaluations
• Shared Workspaces: Collaborate on institutional projects
• Announcement Board: Organization-wide communications

Mobile Interface

Responsive Design

• Tablet Optimization: Full functionality on tablets
• Mobile Browser: Essential features accessible on phones
• Touch Interface: Touch-friendly navigation and controls
• Offline Capability: Limited offline functionality for test taking

Mobile-Specific Features

• Push Notifications: Important updates delivered instantly
• Location Services: Campus-based features for institutions
• Camera Integration: Photo upload for assignments
• Voice Recording: Built-in recording for language tests

Security and Privacy

User Security

Account Protection: - Two-Factor Authentication: Enhanced login security - Password Requirements: Strong password enforcement - Session Management: Automatic logout for security - Access Logging: Track login activity and locations

Data Privacy: - GDPR Compliance: Full data protection compliance - Data Export: Download your personal data - Account Deletion: Complete data removal options - Privacy Controls: Manage data sharing preferences

Test Security

Cheating Prevention: - Browser Monitoring: Full-screen test taking mode - Activity Tracking: Monitor test-taking behavior - Time Limits: Enforce strict timing constraints - Question Randomization: Different question orders

Secure Submission: - Encrypted Upload: Secure file transmission - Backup Systems: Automatic submission backup - Recovery Options: Recover from connection issues - Integrity Checking: Verify submission completeness

Getting Help

Self-Service Options

Help Center: Searchable knowledge base with articles and videos Tutorial Videos: Step-by-step visual guides for all features FAQ Section: Answers to common questions Community Forum: Peer support and best practices sharing

Direct Support

Live Chat: Real-time support during business hours Email Support: Detailed technical assistance Phone Support: Voice support for urgent issues Screen Sharing: Remote assistance for complex issues

Training Resources

Getting Started Guide: Complete onboarding walkthrough Feature Tutorials: Detailed guides for advanced features Webinar Training: Live training sessions Documentation Library: Comprehensive reference materials

This complete interface guide ensures you can fully utilize Preparebuddy.com's powerful features through the intuitive web interface, without needing any technical or programming knowledge.