Test Management for Administrators
Administrative Overview
This guide covers the administrative features for managing psychometric tests, monitoring user activity, and maintaining the assessment platform.
Admin Dashboard Access
Accessing Admin Features
Django Admin Interface
- URL: /admin/
- Requires superuser or staff permissions
- Comprehensive test management capabilities
- User monitoring and analytics
Psychometric Admin Sections: - Psychometric Tests: Test configuration and management - Test Attempts: User session monitoring - Question Responses: Detailed answer tracking - Factor/Facet Scores: Result analytics - AI Recommendations: Insight management
Test Configuration Management
Creating New Tests
Basic Test Setup 1. Access Test Creation - Navigate to Admin → Psychometric Tests → Add - Define test name, description, and metadata - Set time estimates and question counts
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Test Configuration
Test Name: Custom Personality Assessment Description: Tailored assessment for [specific purpose] Test Type: big_five / holland_code / hexaco / tci Question Count: 50 (recommended minimum) Time Estimate: 10-15 minutes Active Status: True/False -
Advanced Settings
- Randomization: Enable question shuffling
- Subset Options: Allow shortened versions
- Scoring Methods: Configure calculation algorithms
- Report Templates: Customize result presentations
Managing Personality Factors
Factor Configuration - Factor Name: Core personality dimension (e.g., "Extraversion") - Description: Detailed explanation of the trait - Scoring Direction: Positive or reverse-coded - Display Order: Sequence in results - Color Coding: Visual representation in charts
Facet Management - Facet Name: Sub-dimension within factor - Parent Factor: Associated main dimension - Question Mapping: Specific questions measuring this facet - Weight: Influence on overall factor score - Interpretation: Behavioral descriptions
Question Management
Question Database - Question Text: Statement or inquiry - Response Scale: 5-point Likert scale (standard) - Scoring Direction: Normal (1-5) or Reverse (5-1) - Factor/Facet Assignment: What trait the question measures - Difficulty Level: Easy, moderate, complex - Language Versions: Multiple language support
Question Quality Control - Validation Status: Reviewed and approved - Statistical Properties: Item-total correlations - Cultural Sensitivity: Appropriate across demographics - Update History: Track modifications over time
User Activity Monitoring
Test Attempt Tracking
Session Monitoring
Attempt Overview:
├── User: [Username/Email]
├── Test: [Test Name and Version]
├── Start Time: [Timestamp]
├── Duration: [Actual time taken]
├── Completion Status: Complete/Incomplete/Abandoned
├── IP Address: [Location tracking]
├── Device: [Browser/Mobile/Tablet]
└── Configuration: [Custom settings used]
Progress Tracking:
├── Questions Answered: 45 of 50
├── Time per Question: Average 30 seconds
├── Response Patterns: Consistent/Variable
├── Break Duration: [If session paused]
└── Final Submission: [Timestamp]
Response Analysis - Answer Patterns: Look for response bias or inconsistency - Time Patterns: Identify rushed or overly deliberate responses - Completion Rates: Track where users tend to abandon tests - Technical Issues: Monitor for browser or device problems
Result Analytics
Score Distribution - Percentile Rankings: How user scores compare to norm groups - Factor Correlations: Relationships between personality dimensions - Demographic Patterns: Trends across user groups - Reliability Measures: Internal consistency of responses
AI Insight Analytics - Generation Success: Rate of successful AI recommendation creation - Insight Categories: Types of recommendations provided - User Feedback: Ratings and comments on AI insights - Update Frequency: How often insights are regenerated
Data Management and Privacy
User Data Protection
Privacy Compliance - Data Minimization: Collect only necessary information - Consent Management: Clear opt-in for assessments - Right to Deletion: User request handling - Data Export: Provide user data upon request - Anonymization: Remove identifying information for research
Security Measures - Encrypted Storage: Secure database protection - Access Controls: Role-based administrative permissions - Audit Trails: Track all data access and modifications - Regular Backups: Protect against data loss - Incident Response: Procedures for security breaches
Data Retention Policies
Retention Schedules
Active Users:
├── Test Results: Indefinite (until user deletion request)
├── Response Data: 7 years (research purposes)
├── AI Insights: Indefinite (linked to results)
└── Session Logs: 2 years (technical analysis)
Inactive Users (No login > 2 years):
├── Test Results: Move to archive
├── Personal Data: Schedule for review
├── Anonymous Data: Retain for research
└── Contact Information: Purge per retention policy
Deleted Accounts:
├── Personal Identifiers: Immediate deletion
├── Anonymized Data: Retain for research
├── Aggregated Statistics: Permanent retention
└── Legal Holds: Comply with legal requirements
Quality Assurance
Test Validation
Psychometric Properties - Reliability Testing: Cronbach's alpha, test-retest reliability - Validity Studies: Convergent, discriminant, predictive validity - Factor Analysis: Confirm dimensional structure - Normative Updates: Regular recalibration of percentile scores - Cross-Cultural Validation: Ensure fairness across demographics
Question Analysis - Item Response Theory: Analyze question performance - Discrimination Indices: How well questions differentiate - Difficulty Levels: Ensure appropriate challenge - Response Option Analysis: Evaluate scale usage - Cultural Bias Assessment: Review for fairness
Performance Monitoring
System Performance - Load Times: Track page and test loading speeds - Error Rates: Monitor technical failures - Completion Rates: Track user engagement - Mobile Compatibility: Ensure cross-device functionality - Browser Support: Test across different browsers
User Experience Metrics - Abandonment Points: Where users quit tests - Help Requests: Common questions and issues - Feedback Ratings: User satisfaction scores - Technical Support: Volume and types of requests - Accessibility Compliance: Meet ADA requirements
Reporting and Analytics
Administrative Reports
User Engagement Reports
Monthly Activity Summary:
├── New Users: 245 registrations
├── Tests Taken: 1,247 total attempts
├── Completion Rate: 89.3% finished
├── Popular Tests: Big Five (65%), Holland Code (25%)
├── Average Duration: 12.4 minutes per test
└── User Satisfaction: 4.6/5.0 average rating
Demographics:
├── Age Groups: 18-25 (35%), 26-35 (40%), 36+ (25%)
├── Education: Bachelor's (45%), Master's (30%), Other (25%)
├── Industries: Technology (20%), Healthcare (15%), Education (12%)
└── Geographic: North America (60%), Europe (25%), Other (15%)
Test Performance Analytics - Score Distributions: Percentile breakdowns by test type - Factor Correlations: Relationships between personality dimensions - Reliability Metrics: Internal consistency measures - Completion Patterns: Where and why users stop - Device Usage: Mobile vs desktop completion rates
Research and Development
Data Analysis - Norm Group Updates: Recalibrate percentile scores annually - Factor Structure: Confirm personality model validity - Predictive Studies: Career outcome correlations - Cross-Cultural Research: Validity across different populations - Longitudinal Analysis: Personality stability over time
Platform Improvements - User Interface Optimization: Based on usage patterns - Question Set Refinement: Improve test accuracy and efficiency - AI Enhancement: Better insight generation algorithms - Feature Development: New capabilities based on user needs - Integration Options: API development for external systems
Troubleshooting and Support
Common Technical Issues
Test Loading Problems
Symptom: Tests won't load or display incorrectly
Causes:
├── Browser compatibility issues
├── JavaScript disabled
├── Network connectivity problems
├── Database connection errors
└── Cache/cookie conflicts
Solutions:
├── Clear browser cache and cookies
├── Enable JavaScript and disable ad blockers
├── Try different browser or incognito mode
├── Check server status and database connections
└── Restart browser or device
Incomplete Test Submissions
Symptom: Users can't submit completed tests
Causes:
├── Session timeout issues
├── Network interruption during submission
├── Missing required responses
├── Browser crashes or closures
└── Server-side processing errors
Solutions:
├── Extend session timeout settings
├── Implement auto-save functionality
├── Validate all responses before submission
├── Add submission retry mechanisms
└── Monitor server processing capacity
User Support Procedures
Standard Support Process 1. Initial Contact: Receive user issue report 2. Issue Classification: Technical, content, or account-related 3. Troubleshooting: Follow standard diagnostic steps 4. Escalation: Refer complex issues to technical team 5. Resolution: Implement solution and verify fix 6. Follow-up: Confirm user satisfaction
Support Resources - Help Documentation: Comprehensive FAQ and guides - Video Tutorials: Step-by-step visual instructions - Live Chat Support: Real-time assistance during business hours - Email Support: Detailed issue resolution - Community Forums: Peer-to-peer help and discussion
System Maintenance
Regular Maintenance Tasks
Daily Monitoring - Check system performance and error logs - Monitor test completion rates and user feedback - Review AI insight generation success rates - Verify backup completion and data integrity
Weekly Maintenance - Update user analytics and generate reports - Review support tickets and resolution times - Check database performance and optimization - Test new features in staging environment
Monthly Operations - Analyze user engagement and satisfaction metrics - Update norm groups and percentile calculations - Review security logs and access patterns - Plan feature updates and system improvements
Quarterly Reviews - Comprehensive data quality assessment - User research and feedback analysis - System capacity planning and scaling - Security audit and compliance review
Emergency Procedures
System Outage Response 1. Detection: Automated monitoring alerts 2. Assessment: Determine scope and impact 3. Communication: Notify users and stakeholders 4. Resolution: Implement fix and test functionality 5. Recovery: Restore full service and verify operation 6. Post-Incident: Document issues and improve procedures
Data Security Incidents 1. Isolation: Secure affected systems immediately 2. Assessment: Determine scope of potential breach 3. Notification: Contact security team and legal counsel 4. Investigation: Forensic analysis and evidence collection 5. Remediation: Implement fixes and security improvements 6. Compliance: Report to authorities as required
For technical support or advanced administrative questions, contact the development team or refer to the technical documentation wiki.