A guided 9-stage pipeline from self-assessment to pre-departure. Smart urgency alerts, automated reminders, and a live health score for every student — so nothing falls through the cracks.
Every enrolled student gets a pre-built journey with all 9 stages ready — no counselor setup required.
Psychometric evaluation and adaptive language tests linked automatically. Official scores tracked with score-gap analysis against shortlisted university requirements.
University recommendation session linked automatically. Full shortlist with per-university progress pills — deadline, document readiness, and admit status at a glance.
Track application deadlines per university with intake dates and notes. Email reminders fire at 7 and 3 days. Auto-flagged if any deadline is within 14 days.
LOR management (upload signed PDFs, AI-generated draft with custom instructions) + Document Vault for transcripts, SOPs, CVs, and certificates — all with file upload.
Track every application — status, submitted date, confirmation number, and portal URL per university. Dashboard shows "X/Y submitted, Z admitted" at a glance.
Record admission decisions per university — conditional, unconditional, rejected, deferred, or waitlisted — with scholarship amount and duration to compare offers.
Structured financial plan: tuition estimate, living costs, scholarship amount, loan amount, and funding sources. Auto-flagged if amounts are missing.
Visa application tracked end-to-end with country-specific checklists (USA, UK, Canada, Australia). Auto-flagged immediately if visa is rejected.
10-item checklist (flights, accommodation, insurance, banking, SIM, orientation) plus a Travel Documents section to upload flight tickets, insurance certificates, and more.
A "Next Actions" card at the top of every dashboard shows up to 5 urgent items — colour-coded red (critical), orange (7 days), yellow (30 days). Students always know what to do next.
On every dashboard load, stages are automatically escalated to needs_attention based on risk rules — expiring scores, stalled LORs, zero financial plan, rejected visa. Flags written in a single bulk DB update.
Stage 1 compares each official test score against every shortlisted university's requirements. Gaps shown as badges — amber for below requirement, red for missing score. Students see exactly what to improve.
Each university on the shortlist shows pill badges for deadline, document readiness, and admit status — so students can see at a glance how far along they are for each application.
Students can retake the psychometric evaluation or run the recommendation questionnaire for different countries. Any attempt can be pinned to Stages 1 or 2 — data switches instantly, no re-entry needed.
Per-stage comment threads for both students and counselors — notes are scoped to each stage or filed as general. Any note can be pinned to stay visible at the top. Full history preserved for auditing.
Stage 4 hosts a full document vault — upload signed LORs, transcripts, SOPs, and more. One click generates a 3-paragraph AI LOR draft with custom instructions per recommender, ready for editing.
Stage 5 tracks each university application inline — status (Not Started → Admitted), submission date, confirmation number, and portal URL. Autocomplete pulls from the shortlist. Quick-stat updates live.
Stages 3, 5, 6, 7, and 8 support generic file attachments (deadlines list, financial evidence, offer letters, visa docs). Stage 9 adds a dedicated Travel Documents section for flight tickets, insurance, and accommodation.
Counselors can see every student's progress at a glance — and drill into any journey in one click.
Live risk score per student — computed from 5 dimensions. Sortable column on the overview table. Red flags surface instantly.
Each student row shows their active stage and a pill breakdown of all 9 stages — so counselors spot blockers without opening individual profiles.
Full read-access to any student's journey — scores, LORs, documents, deadlines, financial plan, visa, and notes — from a single counselor URL.
Counselors can create a journey for any enrolled student who doesn't have one yet — directly from the overview modal, with one click.
● Green ≥ 70 ● Amber 40–69 ● Red < 40 — needs counselor attention
Reminder emails fire automatically in a background thread — no cron jobs, no server configuration, no missed runs.
Email fires automatically when a deadline is exactly 7 days away, then again at 3 days. Students get one reminder per threshold — no spam.
7 days before 3 days beforeIf a Letter of Recommendation request has been sitting in "to request" or "requested" status for exactly 14 days, the student gets a gentle follow-up prompt.
14 days stalled Once per eventOfficial scores (IELTS, TOEFL, GRE) have validity periods. Reminders fire at 90 days and 30 days before each score expires — giving students time to rebook.
90 days before 30 days beforeReminders run via JourneyReminderMiddleware — triggered on the first authenticated request after midnight. A distributed cache lock prevents duplicate sends across multiple server processes. SMTP runs in a daemon thread so it never adds latency to any page load.
Student Journey pulls data automatically from Psychometric Testing (Stage 1) and University Recommendations (Stage 2). Students who have completed these modules have their journey pre-populated on first login.
Psychometric Testing | University RecommendationsGive your students a guided path from self-discovery to visa approval — and give your counselors real-time visibility over every journey.
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